Hotel Shoot Preparation Guide
Get Your Hotel Photography Right
- Declutter everything.
- Ensure the windows and mirrors are clean.
- Metal surfaces are polished.
- Lawns and gardens are manicured, swept, and trimmed.
- Signage to assist close an area whist image is being taken.
- All light bulbs and lit signage are in full working order.
- Release Forms have been signed for any staff appearing in photography.
- All rooms being photographed have been booked out and set up a few hours in advance.
- Flowers and any other props you’ll be using in your shots are scheduled to arrive either first thing in the day or the night before.
- The photography run sheet is distributed to all staff members.
Prepare The Reception
Reception is often one of the most clutter-filled areas of hospitality property. Credit and paying advice. Parking signage. Brochures. Check-in and check-out information. Newspapers. Luggage. Clocks. Get rid of as much of the extra paraphernalia as possible so that surfaces are clean and clear, brochure racks are tidy and anything not related to your own property brand is removed from the shot.
Prepare The Lobby & Public Areas
These areas are great opportunities to show ambiance, artwork, space, and natural light so make sure you capture these to your best ability. It can be helpful to have a staff member steering guests to a route that keeps them out of the shot whilst you shoot open spaces like these. Remember if a guest is clearly visible in a shot, you should get their permission to use it.
Preparing Your Restaurant
It will be up to you whether you choose to shoot your restaurant, bar, café, and any other dining facilities you have with people or without. Shooting a full and busy restaurant can be difficult, people are constantly moving in and out of shot, Empty restaurants are certainly easier to set up; take some time to ensure your chairs are neatly aligned, you have as much natural light as possible, windows are open if relevant.
Prepare Your Guest Rooms
If you’re a luxury brand, you’ll be looking for perhaps a looser, tactile look; props such as flowers and books may be appropriate as well. Business hotels may choose to show a more streamlined look with ironed bed linen, orderly pillows, and straight fold lines. Using props such as laptops can date an image very quickly, as can mobile devices. Night shots can also add a more dramatic flair, in particular if your rooms have balconies and cityscape views.
Prepare The Function Spaces
It’s useful to invest in some real setups when shooting these kinds of spaces. Your local event hire and wedding businesses may willingly donate table settings, cakes, and decorations to your photoshoot if you are in a position to send new business their way as a result of promoting your conference and event spaces. Meeting areas can be where guests spend the majority of their time during the stay, so it’s important to emphasize scale, adaptability, A/V, technology, and even how food and beverage integrate into the space.
Prepare The Exterior
Exterior shots are important but much depends on the time of day that you shoot. Try to either start at dawn or finish at dusk, to take advantage of the softer light for your exteriors. If you decide to shoot your exterior shots at night, it can also be effective you ‘light up your property as much as you can. It literally means having your staff race around and switch on every light they can; but if you can achieve this to full effect it will make your property glow with warmth and look vibrant, warm welcoming – exactly the effect you are after!
Frequently Asked Questions
HOW IS THE PROCESS LIKE?
Step 1: Contact
Just send me an email via the Contact Page of my website or direct to Mail. Or call me at Phone to arrange a shooting date, and if necessary to make an appointment for a meeting at your property to inspect the hotel and discuss your needs and what to focus on during the shooting. At the meeting, we can discuss what look you are going for, if you have any particular shots in mind, how many items will be shot, and so on to create an official shot list.
Step 2: Prepare the shoot
Prepare your hotel rooms and facilities and make them look tidy for the best possible results. Please read my little guide on Hotel Shooting Preparation Guide
Step 3: The Shooting Day
The shooting duration is between 1 day to multiple days, depending on the size of your property. It needs close cooperation of your housekeeping team to take care of the right preparation of the rooms and beds during the shooting. It is VERY important that ALL team members on your end are informed and prepared for the day of the shoot.
When will I Get My Edited Photos?
After the photos are shot and the post-production is done, I will deliver them using a Google Drive link. You will receive the link via email with all your photos from 5 working days to 2 weeks, depending on the number of images. All of my shoots include one round of revisions if you require some changes on the final images at no extra cost.
Can You Fix That In Photoshop?
Most likely, yes. For hotel shots, if there’s anything that you would like to be altered, removed, replaced, or adjusted (common requests include the removal of cords, change of window views, removal of fire alarms, sprinklers, cracks, and anything not specified in the original design), let me know ahead of time and I can get it taken care of for you quite easily. The post-production process also includes extensive retouching of beds to make them look clean and wrinkle-free.
Does The Hotel Need To Be Closed For The Shooting?
No, not at all! I am fairly good at working around the surroundings. I will be always very keen on not disturbing your guest during the shooting. Keep in mind that certain public areas like pool, lobby, and gym will be maybe not accessible for a short period during those areas are getting photographed.
Can I Postpone The Shooting Date?
Sure, if anything happens, please contact me 24 hours before the shoot, we can reschedule it. On the actual shooting date or if I have already arrived at your property the full agreed compensation for the shooting has to be paid. Please read under paragraph 3 of my Business Terms & Conditions for more details.
What Are Your Terms Of Payment?
The payment can be done directly on the shooting day in cash or bank transfer. Alternatively, the payment can be done after the watermarked low-resolution images are delivered to you for your approval. After your approval of the photos and the shooting fee has been transferred. I will send you the unwatermarked and high-resolution images. For further information about my business terms and conditions, please visit my Photography Terms & Conditions page.
Do You Have Been Vaccinated?
Yes, I am fully vaccinated and will guarantee to follow the common rules of social distancing and health prevention measures to make the shooting safe for me and my clients.
Let's Create Something
I am excited to hear about your project. Just drop me a message via the contact form and I will get back to you as soon as possible.
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